Here is the schedule we used. Feel free to copy.
WEDDING DAY INFORMATION:
LIST OF IMPORTANT PHONE NUMBERS:
Wedding Party -
Mother of Bride
Father of Bride
Mother of Groom
Father of Groom
Day of Coordinator Sara Price
Hotel Coordinator Sinisa Sirdic
DJ Mary Nisi
Officiant Tony Grimwade
Photo booth Jeff Berger
Videographer Steve Goodman
Florist Addison Ashland
Photographer Laura Meyer
String Quartet Michael Frigo
James Hotel Chicago
55 E Ontario St
Chicago, IL 60611
DAY OF TIMELINE
7:45 AM – Breakfast, Shower
9 AM – Hair/Makeup Appointments
Anne: Hair: Lynnae, makeup: Brandon
900 North Michigan Avenue, Chicago, IL 60610 (basement)
11am: Lunch- the Grand Lux Café.
600 N Michigan (bridesmaids and bride)
12:30 PM – Bridesmaids arrive to bridal suite bride to put on dress, jewelry. Bridesmaids’ hair and makeup done, ready to go by this time.
Photographer, 2nd shooter begin shooting day.
Photographer arrives at bridal suite.
2nd shooter to hook up with Groom/Groomsmen at this point.
Groom’s location The James Hotel
Brendan- Groom’s phone #
Clay- Best Man’s Phone #
12:45PM – Put on dress, Pictures of putting on dress, bridal details (all rings, jewelry, shoes, dress, etc)
1:00 PM – Personal Flowers Delivered to Bridal Suite by Florist.
Bridal Suite James Hotel
1:30pm Day of Coordinator there to receive flowers and distribute.
2:00 PM – Bride Departs to meet Groom at Reckless
2:15-3:00 – first look, bride and groom portraits
26 East Madison
3:00 – 5PM – Photography
Everyone is entirely dressed and ready to go before arriving at the Art Institute at 3:00pm.
3:00pm Art Institute (meet on steps)
3:45pm Wrigley Building
- All Bridesmaids and Groomsmen
4:15pm River Walk- Ushers Join (meet at Wabash and Wacker)
- Bridesmaids, Groomsmen, Ushers
4PM – DOC returns to hotel to oversee setup
5:00 Family Pictures in James Hotel Lobby (both families be there at 4:45pm)
5:30pm- Pictures wrap up…everyone get inside to cool off and relax…Photographers take detail pictures at this point…everything should be set up by now.
Between 6:00-6:15 – Ceremony Starts
6:45 – Ceremony Ends, Cocktail Hour Begins
6:45-7:45 – Cocktail Hour
7:45 guests are asked to be seated for dinner, bar closes
8:00- Guests are seated for dinner,
Grand Entrance, Bridal Party Dance
8:10 – Champagne Toasts.
8:25 Cake is Cut
8:30: Dinner is served.
Bride and Groom take pictures with each table after eating.
9:15: First Dance
9:20 – Father Daughter dance, Mother Son dance (Simultaneous)
9:30- Dinner cleared, Cake is Served, Bar re-opens, Dancing begins
Ushers bring gifts to the bridal Suite with Day of Coordinator.
Sara leaves, Mary takes over
12:30- Last Dance, Last call. (Determines how tired we are)